Some people dream
of getting married in their backyard whether because it’s their
childhood home or
their forever home. However hosting a
backyard wedding is a lot more intense than your normal backyard BBQ or family
get together. No matter if you are planning an event for 50 people or 200 in
your home, I highly recommend bringing in a planner/coordinator to “host” your
event so that you can be a guest. Most
homes can’t host over 100 of your closest family and friends around your
personal dining room table so that means you’ve gotta bring in the tables,
chairs, linens along with a tent to host them from any potential weather
contingency plans. I’ve got over 13
years in tented wedding experience and bringing a full production to your
backyard is almost on the scale of a destination wedding because everything had
to be brought in for that one weekend.
We typically like
meeting with our backyard clients the first time away from their home to really
look into their vision and needs. Once
we’ve confirmed the in-home event we will set up a site visit with our rental
companies to start getting quotes for restroom trailers, generators, lighting, tents, tables, chairs, linens, place settings,
and dance floor. You may consider
getting some rentals from different companies to get the best deals on your
needed items, however I recommend getting your “big ticket” items from one
(tents, restrooms, tables & chairs) and the smaller items from
another. This will allow one company to
deliver and set up a few days prior and then your smaller rentals can arrive
the day of or before the event.
Don’t
forget you will need to bring in a lighting team to light the tents, parking
and pathways. Planning a wedding on the
family farm? You definitely want to
light the
field where family
and friends will be parking so they are safe walking in the dark. Planning an event in the late evening hours
and don’t think you need lighting?
Don’t’ forget about the clean-up, although your event is ending at
sunset; you need to give your vendors light to make sure everything is properly
cleaned and secured for overnight. This
means you will most likely need to bring in a generator to guarantee enough
power for lighting, restrooms, heaters if chilly outside, also for entertainment and catering needs.
We always HIGHLY
recommend home weddings with backyard events to bring in restroom
trailers. These are not your traditional
“porta-johns,” they are usually air conditioned or heated and most have sinks
and private stalls for both men and women.
Most homes can’t take 50-100 flushes per hour or their septic tanks take
that much waste in that short period.
Nothing’s worse than a stopped up toilet or calling an emergency plumber
during or after your event. Just ask one
of our past clients that didn’t adhere to our advice and we were scrambling to
find towels to stop the toilet water from doing down the hallway.
Are you a germaphob? Do you like using public restrooms? What do
you think your personal restroom is going to look like after 150 guests use
your personal toilet for 4 hours straight?
Plus what do your cabinets, draws and closets look like? Yep…people are going to open every door and
cabinet just to be nosey.
That brings me to
my next issue with in home weddings and events…how much do you like your
personal belongings and irreplaceable breakables? If we have in home events we recommend a few
things:
·
Organize
and Clean your house from top to bottom
·
Simplify
your layout (is there any furniture you can remove during the event to give
more space for walkways and safety)
·
Lock
up all valuables and breakables in one room
·
We
also recommend keeping your house locked during the event. Bring in restroom trailers and add a small
15x15 tent for vendors (catering & decorators) to work from
While this event
will give you a reason to “spruce” up your landscape, some projects will need
to planned a year out to give time for the vegetation to come in and look
healthy. Don’t forget to purchase new
cushions and patio furniture for cocktail hour or for guests to use while
waiting for ceremony to begin. All
landscape and painting projects should be completed at least 2 weeks prior to
the event date. This allows time to cut grass and finish weeding flowerbeds the
week prior to the event. Note, if you
are having a tent delivered and set up on Thursday, grass should be cut and
weedeeted by Wednesday afternoon.
Here’s a few other
tips for planning an in-home event:
·
Provide
more trashcans and know what you are doing to do with access trash and
recyclables
·
Have
you spoken with your neighbors? Do they
know about your upcoming event; were they even invited?
·
Know
your city & state (and home owner association) rules and regulations in
regards to parking, noise, tent location, etc
·
Speaking
of parking, where will you put all of the cars?
Will you provide a shuttle service from an offsite location (hotel,
church, shopping area, or recreation center)?
·
Look
over your guest counts and make sure you
are handicap accessible to all of your guests that may need a little extra TLC
While you won’t
need an ABC permit to serve a full bar we do highly encourage hiring
professional
bartenders and have a last call thirty minutes prior to the end of the event to
let all vendors and guests know the end time and allow them to clean up. Although you have homeowner’s insurance, we
still recommend taking out a one day event insurance. This just protects you on another level. You can never be too protected. By having a team of professionals come in,
set-up, host and tear down…you’ll get to be a guest that can sit back and relax
or cut a rug on the dance floor.
If you thought
having a wedding at a professional venue was difficult, try bringing one
home.
In home weddings typically end up
costing more because you have you import all of the rentals and decorations
whereas professional venues may already include those items.
We personally LOVE in-home weddings but we
want to make sure you know what you are getting yourself into if you are
planning one. Remember we offer FREE
consultations to discuss these options.
Contact us today to learn more about what we can offer you and your
family so you can be a guest during your home wedding.
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