Tuesday, March 28, 2017

wine and a hurrincane

We love working with the staff out at Autumn Creek Vineyards.  They really have become a second home for us and our couples.  We had the opportunity to start working with Kaitlyn and Janine pretty soon after they booked with Jodi and the Vineyard. 

During our first meeting we quickly discovered that Jodi was the only vendor they had booked and were going to need a little guidance in the planning portion.  We quickly created a budget and started researching for a great group of team players for their wedding day.  Once we had the team in place it was time to work on the details.  For us, this is our favorite part!

From the moment of their rehearsal started you could tell this was a couple that was surrounded by love and support.  We were so touched and honored to be a part of their special day and be welcomed into their family with open arms as if we had known them for years.

Unfortunately, all of hard planning went out the window with an unexpected guest RSVP’d the week prior to the wedding.  Hurricane Matthew had a direct path to NC and we knew our plans were forever going to change day to day.  We moved all of the beautiful design and ideas inside, created ways for them to possibly still get married outside on the wrap around porch and worked with flexible vendors to be prepared for anything the day might throw at us.  We were ready!

However, when it rains it pours but our team reacted like champs.  Even when the rented van was parked in a muddy area the night of the rehearsal and ended up getting stuck and not able to pick up guests back at the hotel, our team members took their personal vehicles to go and pick up friends and family stranded back at the hotel.  Once everyone was there…the party didn’t stop until closing time. 
The winds and rain moved the wedding from the porch to inside but if was as if it was always planned that way.  The wine flowed, the food was excellent and the entertainment had the dance floor rocking all night long.  Sometimes the best situations are created from obstacles that require us to think quick on our feet, showcase our team proactive and reactive plans and allow us to appreciate that we are all there for one reason…to watch two beautiful people say I do and to celebrate their love.  Everything else falls out of focus when you only have the couple to focus on. 

Creative Magic Makers:

DIY for Décor & Homemade Salsa party favors

love through the eye of a hurricane

I think it’s pretty safe to say everyone remembers where they were the weekend of October 8, 2016.  Our weekend started several days out as we were attending Wedding conference in Vegas while keeping up what was going on with the weather back in NC.  We begin prepping our couples (yes we had two weddings that weekend).  Every morning for a couple hours prior to attending that day’s conference sessions we would spend time checking weather reports, check in with our couples and touch base with vendors making sure everyone understood our game plan.  Still completely unsure what Hurricane Matthew was going to do we planned for the worst, hoped for the best and expected the unexpected.

Our first couple had hired us after they had booked majority of their vendors but still looking for guidance in planning, a few additional vendors and truly handling the closer to the BIG day details.  Our couple was incredible to work with.  She had phenomenal questions, she was great to finish “homework” projects and showed up on wedding day with everything labeled and ready to go.  We were ready for our one wedding crasher called Hurricane Matthew.  The father of the bride was so much calmer by lighting the mood during the rehearsal saying… “my name is Matthew, but I’m a lot calmer and much more fun than that one off our shore right now.”  Everyone laughed and at that moment I think everyone focused on what was important not that it was raining a monsoon and we were in a fully outdoor venue with a tent. 

The day of the wedding arrived just as planned and all of the vendors came together to create one of the most intimate and beautiful ceremonies.  The guests were so understanding and flexible.  We couldn’t have asked for a better group of people (vendors and guests) to handle all of the circumstances that we overcame.  The venue staff went above and beyond working on pumps on the patio to try and keep the water flow to a minimum.  As things came up we as a team created magic.  They say it takes a village to raise a family, well it takes a team to pull
off a hurricane wedding.  Moments like this wedding is the number one reason I can’t stress enough to couples why it’s important to hire professional vendors and a professional coordinating team.  Our couple didn’t worry about a thing!  They enjoyed getting pampered all day, created amazing memories during pictures and the family enjoyed each other’s company all while the production teams created magic behind the scenes. 

The florist created a beautiful backdrop for their ceremony, the catering team worked fast to make sure everything was in place before the first guest arrived and the entertainment quickly provided music in the background to lighten the mood during set up.  Our KYAE team assisted in the venue prep, helped vendors load in the rain, assisted with set up, all while making sure the family didn’t need anything.  Here are a few amazing photos from this beautiful couple not letting anyone rain on their day…


The Magic Makers:

Hair I Do (hair & Make-up)

Thursday, March 2, 2017

Abracadabra...turning unique spaces into venue

the before....

Would you think an oil covered floor of a garage filled with tools, tires, boats and motorcycles would be an ideal placed to host a wedding reception? I love a challenge, and this was one I couldn’t wait to be a part of!  Note, this type of transformation takes a healthy budget.  Remember an event like this like a destination event, you are bringing in everything: walls, lighting, restrooms, dance floor, tables, chairs, linens and all of the vendors to pull it off.  You should have a full-service planner or a partial planner working on the logistics of this scale of an event. 

With a little magic...

We first met at the venue to talk about all of the possibilities, needs and wants.  We created a floorplan to assist vendors understand the vision.  We booked rentals and lighting to create the space and the décor just took it to another level. 

Getting married in their church was very important to their day and hosting the reception in their “shop” was very personal to them.  Being able to create this magic for a couple that is close to our family was a huge personal goal of mine…while we treat each of our couples like family...it’s a little harder with our dads work together.  I know every detail has to be phenomenal and amazing.  The closer home to us the more pressure we put on our day… and I can say this one went pretty smooth!  It was a blessing to be a part of this amazing magical transformation.  They were so much fun to work with and the day of...was like a family reunion for us all day! 

They really knew how to give it all to us and have fun~


Hawfields Church-ceremony

Billy Ezzell- DJ